Importing Chart of Accounts, Cost Objects and Employees

The first step in automating your reconciliation process is to import your chart of accounts, cost objects list and employees list.

You first have to import your chart of accounts before the system lets you import your cost objects and employees’ lists.

The import process is the same though for G/L accounts, Cost Objects and Employees.

Under the accounting automation menu in the Accounting area, click the “Import” tab. There you will start by downloading the blank template which will have an account code and an account name.

Fill the template with your Account Code (also known as account number) and the Account Name. Simply copy and paste the values from your existing chart of accounts.

If you do not have an account code, please create one as these are compulsory values for BlueBean.

Once this is done, simply upload the template and be sure to save for your changes to be reflected. 

To update your chart of accounts, follow the exact same steps above. You will notice that this time the template you download will be filled with your account codes and account names as they are reflected on BlueBean. Add new codes and update names only to proceed with any updates.

If you wish to hide an account that shall no longer be used you can do so in the “Prepare” tab of the Accounting Automation menu. To learn more about the Prepare stage click here.

Note that right after you proceed with an update, the system will show you what values have been changed and you have the choice to proceed with all or parts of the changes or simply abort the process.

Once you have uploaded your G/L accounts, your cost objects and employees sections of the import tab will be unlocked and you can proceed with the same process.